Manage daily operations, including scheduling, calendar updates, travel arrangements, and organizing office tasks to ensure smooth workflow.
Administrative Support:
Communication Management:
Handle incoming and outgoing calls and emails professionally, ensuring timely responses, prioritizing messages, and forwarding inquiries to the appropriate team members.
Documentation and Data Organization:
Maintain, organize, and update important documents, such as receipts, invoices, contracts, worker’s compensation certificates and data entries. Ensure accurate data management and easy access for team members.
Expense and Receipt Tracking:
Track and categorize receipts and expenses, assist with budget summaries, and prepare monthly expense reports for better financial oversight.
Calendar and Meeting Coordination:
Coordinate calendars for meetings, appointments, and reminders, helping prevent scheduling conflicts. Prepare meeting agendas, take notes, and follow up on action items for seamless communication.
Communication Liaison:
Act as a communication hub between subcontractors, clients, and the project manager to facilitate smooth information flow and address any concerns promptly.
Budget and Expense Tracking:
Monitor project budgets, track expenses, and prepare cost analysis reports to help manage costs effectively.
Client and Vendor Relations Support:
Assist with client and vendor communications, handle inquiries, and follow up on requests to strengthen relationships and provide excellent service.
Data Entry and Management:
Update databases, maintain CRM entries, and perform data entry tasks to ensure data accuracy and efficiency across systems.
Task and Project Tracking:
Keep track of ongoing tasks and projects, send reminders to team members, and ensure timely completion of assignments
Let’s talk about how our skilled assistants can simplify your day and supercharge your business.